Privacy Policy

The Foundation will comply with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (Hereinafter referred to as the “numbering method”.) and the Act on the Protection of Personal Information (Hereinafter referred to as the “Personal Information Protection Act”.), as well as the applicable ministerial ordinances based thereon.

The Foundation clarifies the purpose of the administrative work of handling personal information and obtains personal information through legal and fair means, in principle, after notifying or publicly announcing the purpose of use in advance.

In principle, personal information is obtained from the individual.

The Foundation will use personal information within the scope of the purpose of use indicated at the time of acquisition, etc. and to the extent necessary for the performance of business.

If we entrust the handling of personal information to a third party, we will conclude a contract with the third party to ensure strict confidentiality, clarify where the responsibility lies, and provide necessary and appropriate supervision for the safe management of personal information.

As a general rule, the Foundation will not provide personal information to third parties except in the following cases.

• With your consent
• Cases prescribed in the Personal Information Protection Act, the Number Act, or other laws and regulations

The Foundation maintains the accuracy of personal information and manages it securely in accordance with laws and regulations.

In order to prevent leakage, loss or damage of personal information, appropriate and effective information security measures against computer viruses, etc. are implemented by installing firewalls on PCs used by officers and employees.

The Foundation will promptly respond to requests from customers and related parties for disclosure, correction, suspension of use, or deletion of their personal information. The procedures and disclosure methods will be explained at the following contact.

*In case of disclosure, a separately determined amount shall be charged.

When the Foundation announces the purpose of use of Retained Personal Information (Personal information created or obtained by employees of the Foundation in the course of their duties and used by such employees in an organizational manner.), changes to it, and other matters stipulated by laws and regulations and the Foundation’s regulations, it shall do so on the Foundation’s website: (https://www.rekibun.or.jp/)

Our foundation has appointed the Vice Chairperson as the Personal Information Protection Manager and the Specific Personal Information Protection Manager to ensure the secure management of retained personal information. Each business location will have a Personal Information Work Manager and a Specific Personal Information Handling Manager to handle retained personal information responsibly. All employees will receive training on personal information protection to ensure the proper handling of personal information in daily operations.

In order to thoroughly implement the above policy, the Foundation will prepare regulations related to the protection of personal information, inform officers, employees, and related parties of these regulations, implement them, and make improvements on a daily basis as necessary.